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Is it really smooth motoring offering employees electric cars?
Paula Veysey-Smith • Oct 11, 2024
With the electric car market opening up significantly in the past few years, offering e-cars to your employees through a salary sacrifice scheme can be a highly attractive proposition. With the tax incentives available and purchasing and leasing options, it is important to fully understand how to navigate these to ensure that the promised benefits are enjoyed by both the employer and employee.
Tax Benefits for Employees and Employers
When an electric car is offered through a salary sacrifice scheme, employees can save on both income tax and National Insurance contributions (NIC) because their monthly taxable salary is reduced by the amount of the car payment. Here are the specific benefits:
- Benefit-in-Kind (BiK) Rates: Although the provision of an electric vehicle to an employee still has to be declared as a BiK, currently they have a much lower tax rate compared to traditional petrol or diesel vehicles. For the tax year 2024/2025, the BiK rate for fully electric vehicles is 2%, which means employees pay tax on only 2% of the vehicle's list price. These rates are due to raise going forward but will still remain relatively low.
- Income Tax Savings: By reducing the employee's salary in exchange for the use of an electric vehicle, the amount of income tax paid is reduced, leading to significant savings.
- National Insurance Savings: Both employees and employers save on National Insurance contributions, as these are calculated based on the employee's reduced gross salary.
- Capital Allowances: If the electric car is actually purchased the employer, 100% first year capital allowances can be claimed but only if the car is new or unused. This provides a significant tax relief against trading profits for the employer.
- Zero or Reduced Vehicle Excise Duty (VED): Electric vehicles are either exempt or have a reduced rate of VED (road tax), depending on the vehicle, which gives an added incentive to provide an electric car over more conventionally fuelled vehicles.
Purchasing electric vehicles may not be an affordable option for smaller companies but there are still many benefits to be enjoyed by leasing cars instead. Several options are available to employers who wish to provide electric vehicles to their employees through a salary sacrifice scheme:
- Contract Hire: This is the most popular option. It involves the employer leasing the car from a leasing company for a fixed period (usually 2 to 4 years) and then offering it to the employee. The leasing company handles all aspects of the car's maintenance and the employer pays a monthly fee.
- Finance Lease: With this option, the employer has the flexibility to keep the car at the end of the lease period or sell it. This type of lease will probably include balloon payments (a larger final payment) but can provide more flexibility than contract hire.
- Operating Lease: This is similar to contract hire but usually involves a shorter-term arrangement where it is then possible to return the car if the employee no longer needs it or leaves the company. The car is leased with no option to own it at the end of the term, and all maintenance and servicing can be included for an additional fee.
Additional Considerations
- Maintenance and Insurance: Some salary sacrifice schemes and leasing options include insurance, maintenance, servicing, and breakdown cover as part of the package, making it easier to manage the costs. It is always important to check exactly what the lease will cover.
- Charging Infrastructure: Employers can also consider installing electric vehicle charging points at the workplace. There are additional grants and incentives available for companies that invest in this infrastructure.
Summary of Benefits
- Reduced BiK tax rates for electric vehicles
- Income tax and National Insurance savings for employees
- National Insurance savings for employers
- Potential capital allowances and reduced road tax for employers
- Variety of flexible leasing options available to companies which are tax deductible
Salary sacrifice schemes are a cost-effective way to offer vehicles, especially e-cars, to employees. The tax benefits make them even more attractive for both employers and employees. However, to make the most of all the benefits available it is best to consult an accounting professional before committing to a purchase or lease as it is not as straightforward as the sales people will claim.
Please
contact us if you are considering offering an employee an electric car under a salary sacrifice scheme and we will guide you through all the options available and the tax implications to ensure that you make the best decision for your business.
With the electric car market opening up significantly in the past few years, offering e-cars to your employees through a salary sacrifice scheme can be a highly attractive proposition. With the tax incentives available and purchasing and leasing options, it is important to fully understand how to navigate these to ensure that the promised benefits are enjoyed by both the employer and employee.
On the 30th October 2024 the Government will deliver the first Labour budget for over a decade. More than that, it will be the first budget ever to be delivered by a woman, Chancellor Rachel Reeves.
Xero is rolling out new subscription plans in the UK starting from September 12, 2024. These changes will simplify the current offerings by replacing the existing Starter, Standard and Premium with three new plans: Ignite , Grow , and Comprehensive . Additionally, the Ultimate plan will remain in place but be enhanced to offer more features. New Plans Overview Ignite is aimed at small businesses just starting out and includes essential accounting tools. Grow is designed for businesses looking to expand, offering more comprehensive tools, including payroll and expense management. Comprehensive provides full accounting and payroll capabilities, suitable for businesses with employees. Key points to note These new plans will bundle features that were previously add-ons, such as Xero Payroll, Xero Expenses, and Analytics Plus, into the base subscription. This change aims to reduce complexity and provide more value for the same or slightly adjusted pricing. The new plans are available from 12 September 2024 and you can move to a new plan when you like. However, Xero recommend waiting until they email you with your new proposed plan before migrating. This will happen late September 2024. Existing users will be gradually migrated to these new plans, with those benefiting from more features at the same or lower cost being transitioned first in February 2025. For users who may face a price increase, the migration will be delayed until September 2025 to allow for a smoother transition. Current plans price increases In addition to the new plans and their subscription fees the current plans as they stand are going to subject to a price increase from the 12th September 2024. Starter will increase to £16 per month, an increase of £1 per month. Standard will increase to £33 per month, an increase of £3 per month. Premium will increase to £47 per month, an increase of £5 per month. Ultimate will increase to £59 per month, an increase of £4 per month. Conclusion The change in pricing for existing plans combined with the upgraded new subscription plans has caused some confusion for Xero users. It is important to be aware of what change is going to impact you and when. Regarding the new plans Xero customers also need to know exactly what their new subscription is going to give them and what additional add ons may need to be purchased. MPower Accounting is a certified Xero advisor and we are on hand to assist you with the successful migration of your subscription to ensure you have the right Xero product at the best price point for your business. Please get in touch .
Self-assessment is the system used by HM Revenue and Customs (HMRC) to collect Income Tax from individuals. Tax is usually deducted automatically from wages, pensions, and savings, but people who run businesses, rent property or have multiple income streams must report it in a self-assessment tax return. Who Needs to File a Self-Assessment Tax Return? You must send a tax return if, in the last tax year (6th April to 5th April), you were: Self-employed as a ‘sole trader’ and earned more than £1,000 (before deducting anything you can claim tax relief on). A partner in a business partnership. Receiving income from renting out property. Earning tips and commission. Receiving income from savings, investments, and dividends. Having a total income over £100,000. Claiming Child Benefit and your income (or your partner’s) was over £50,000. Make a profit (capital gain) on the sale of any assets, such as a house you don’t live in. Key Deadlines Registering for Self-Assessment: by 5th October following the end of the tax year you need to file for. Paper Tax Returns: by the 31st October. Online Tax Returns: by 31st January following the end of the tax year. Paying Tax Owed: by 31st January following the end of the tax year. Payments on Accounts: by the 31st July the year following the end of the tax year. If you’ve never filed a tax return before, you will need to register for Self-Assessment online. This involves setting up an account with HMRC. After registering you will receive your 10 digit Unique Taxpayer Reference (UTR). Completing and submitting the tax return can be a complex task. You will need details of business income and expenses, other income, pensions and dividends and other tax-deductible items such as allowances and donations. Using a professional will ensure that everything is reported correctly and that you declare and pay the correct amount of tax. Accounting professionals will have use of bespoke software through which they can file directly to HMRC saving you valuable time while also giving you peace of mind. Tax due needs to be paid by the 31st January the following and if a payment on account is due this will need to be paid by the 31st July. So what are Payments on Account? Payments on Account are advance payments towards your tax bill. They are made twice a year by taxpayers who file a self-assessment tax return, with the goal of spreading the cost of the tax liability more evenly across the year. Who Needs to Make Payments on Account? You must make Payments on Account if your last self-assessment tax bill was more than £1,000. You do not have to make Payments on Account if more than 80% of your tax was collected at source (e.g., through PAYE). How Payments on Account Are Calculated? Each payment is half of your previous year's actual tax bill. For example, if your tax bill for the 2022-23 tax year was £4,000, you will make two Payments on Account of £2,000 each for the 2023-24 tax year. When are Payments Due? The first payment is due by 31st January during the tax year which it applies to. It is paid at the same time as the tax that is due from the previous year. The second payment is due by 31st July following the end of the tax year on the 5th April. The Balancing Payment If your actual tax bill for the current year is higher than the Payments on Account made, you will need to pay the additional amount by 31st January following the end of the tax year. If your actual tax bill is lower, you will receive a refund or you can offset it against future tax bills. Adjusting Payments on Account If you expect your income to decrease and believe your tax bill will be lower than the previous year, you can request to reduce your Payments on Account. However, if you do reduce the payment and the amount due is more than you paid you will be liable for interest payments on the unpaid amount. It is always best to complete and file the return before the end of July to be certain of the amount that is due. Tips for Managing Self-Assessment Keep Accurate Records: Maintain detailed records of all your income and expenses. Use Software: Consider using accounting software to help manage your finances and make filing easier. Plan for Payments: Set aside money throughout the year to cover your tax bill to avoid a financial crunch. And remember that if you need to make payments on account you will need to save more than just the current tax bill. Seek Professional Help: By engaging the services of an accounting professional you will have the assurance that your tax return has been completed correctly and all relevant information has been used. Even with simple returns it is easy to make errors which could lead to costly penalties and fines… and even worse, paying more tax than you should. M:Power Accounting are specialists in self-assessment tax and can lift the burden of compliance from you. We will ensure that your tax return is correct and filed on time. The earlier a return is filed the more accurate any reduction of payments on account will be. We don’t want you to pay a penny more to the tax man than you should. Please contact us to see how much we can help you. Let us deal with your tax return so that you can spend more time enjoying the things you like to do. Image credit: Photo by Nataliya Vaitkevich
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